Privacy Policy
The Accounting Company (SW) Ltd
Last updated: [insert date]
1. Introduction
The Accounting Company (SW) Ltd (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This policy explains how we collect, use, and safeguard your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
We are the “data controller” of any personal information you provide to us.
Company details:
The Accounting Company (SW) Ltd
7 Gammon Walk, Barnstaple, Devon, EX31 1DJ
Email: info@theaccountingcompany.biz
Tel: 07960 346686
2. Data We Collect
We may collect and process the following types of personal data:
Identity data: name, title, date of birth.
Contact data: address, email, phone number.
Financial data: bank account details, tax information, payroll records, invoices, receipts.
Business information: company accounts, VAT details, employment records.
Technical data: IP address, browser type, cookies when you use our website.
Communication data: emails, call records, and correspondence.
3. How We Collect Your Data
Directly from you (e.g., when you contact us, sign a contract, provide documents).
From third parties (e.g., HMRC, Companies House, payroll providers).
Automatically through our website (cookies, analytics).
4. Why We Use Your Data (Legal Basis)
We process personal data for the following reasons:
To deliver accounting, tax, and business services to you (contractual necessity).
To comply with legal obligations (e.g., HMRC record-keeping).
To communicate with you regarding services (legitimate interest).
To send relevant updates or marketing where you have given consent.
5. Sharing Your Data
We may share your data with:
HMRC, Companies House, and other regulators.
Professional advisors (lawyers, auditors, insurers).
IT, cloud, and software providers who support our services.
Other third parties where required by law.
We never sell your personal data.
6. International Transfers
If data is transferred outside the UK (for example, where software providers host data abroad), we ensure appropriate safeguards are in place, such as UK-approved standard contractual clauses.
7. Data Retention
We retain your personal data only for as long as necessary:
Typically 7 years to meet HMRC and legal requirements.
Longer if required by law or to establish/defend legal claims.
8. Data Security
We take appropriate technical and organisational measures to protect personal data, including:
Secure systems and password protection.
Staff training on data protection.
Restricted access to client records.
9. Your Rights
Under UK GDPR, you have rights to:
Access your data (Subject Access Request).
Correct inaccurate or incomplete data.
Request deletion (where legally permitted).
Restrict or object to processing.
Request data portability.
Withdraw consent (where consent was given).
You also have the right to complain to the Information Commissioner’s Office (ICO) if you believe your data is being misused: www.ico.org.uk
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10. Cookies
Our website may use cookies to enhance your browsing experience and analyse site traffic. You can manage or disable cookies through your browser settings.
11. Policy Updates
We may update this Privacy Policy from time to time. Any changes will be published on our website with the “last updated” date above.
12. Contact Us
For any questions about this Privacy Policy or how your data is handled, please contact:
Data Protection Contact
The Accounting Company (SW) Ltd
7 Gammon Walk, Barnstaple, Devon, EX31 1DJ
Email: info@theaccountingcompany.biz
Tel: 07960 346686